Procurement & Commercial Operations

• Lead and manage end-to-end procurement activities for the University including equipment, IT assets, laboratory items, furniture, facility management services, and other institutional requirements.
• Develop and implement procurement policies, SOPs, and commercial procedures in line with university guidelines and compliance standards.
• Handle vendor identification, evaluation, empanelment, and supplier performance management.
• Manage tendering processes including preparation of RFQs/RFPs, bid analysis, techno-commercial evaluation, and vendor finalization.
• Conduct commercial negotiations related to pricing, payment terms, contracts, annual maintenance agreements, and service-level agreements.
• Ensure timely issuance of purchase orders and follow-up on deliveries, installations, and service completion.
• Coordinate with finance, accounts, administration, and user departments for procurement planning and payment processing.
• Maintain procurement MIS reports, vendor databases, contracts, and commercial documentation.
• Supervise procurement team activities and ensure adherence to timelines and quality standards.

Cost Optimization

• Drive cost optimization initiatives through strategic sourcing, competitive bidding, and negotiation with suppliers/vendors.
• Identify opportunities for cost reduction while maintaining quality and service standards.
• Monitor procurement budgets and ensure effective utilization of institutional resources.

Supply Chain Efficiency

• Ensure efficient supply chain operations for timely availability of materials, equipment, and services across departments.
• Monitor procurement timelines, inventory movement, and vendor delivery performance to avoid operational delays.
• Implement process improvements for procurement cycle time reduction and operational efficiency.

Supplier Relationship Management

• Develop and maintain strong relationships with suppliers and service providers for long-term business collaboration.
• Conduct periodic supplier evaluations based on quality, delivery timelines, pricing, and service standards.
• Resolve supplier-related issues, disputes, and escalations in a professional and timely manner.

Contract & Compliance Management

• Manage commercial contracts, agreements, renewals, warranties, and service contracts.
• Ensure compliance with statutory regulations, taxation norms, audit requirements, and university procurement policies.
• Maintain proper documentation and records for audit and compliance purposes.
• Ensure adherence to contractual obligations and institutional governance standards.

• Bachelor’s degree in Commerce, Management, Engineering, Supply Chain, or related discipline.
• MBA/PGDM preferably in Supply Chain Management, Operations, Finance, or related field preferred.

• Around 10 years of relevant experience in procurement, commercial operations or purchase management.
• Prior experience in Universities, Educational Institutions, Corporate, or Large Organizations preferred.
• Experience in handling institutional procurement and tender management is desirable.

• Strong leadership and team management abilities.
• Excellent negotiation and supplier relationship management skills.
• Sound knowledge of procurement lifecycle and commercial documentation.
• Understanding of contracts, taxation, GST, and compliance processes.
• Strong analytical and cost management capabilities.
• Proficiency in ERP systems, procurement software, and MS Office tools.
• Strong communication, coordination, and stakeholder management skills.
• Ability to manage multiple projects and work under deadlines.
• High attention to detail and documentation accuracy.